IEEE President’s Note: Investing in IEEE’s Financial Future

The NextGen system will simplify and streamline business processes

3 min read
Photo of Susan K. Land, IEEE president and CEO.
IEEE President’s Note: Personalize Your Membership
Photo: Susan K. Land

My personal mission as an IEEE volunteer has been to work to make the institute the premier organization for technical professionals to engage with. My objectives focus on implementing practical measures to inspire individuals to call IEEE their lifelong professional home. As IEEE president and a longtime volunteer, I am committed to strengthening IEEE through improvements to its business process framework and to continuing my efforts to clarify financial reporting and promote fiscal responsibility.

We, the IEEE Board of Directors, are the fiduciaries responsible for steering the organization toward a sustainable future by adopting sound, ethical, and legal governance and financial management policies, as well as ensuring IEEE has adequate resources to advance its mission and vision.

As a strong believer in and a steward of this mission and vision, it is both my great honor and great duty to help guide the organization, supporting the work of IEEE around the world, and directing our policies, strategies, and governance to advance IEEE's mission and impact.

To that end, IEEE acted on the request from our volunteers for an improved financial and contract system to simplify, streamline, and save time that also allows for improved business insights, workflow, and decision-making. In collaboration with our volunteer leaders and professional staff, IEEE invested in the tools and processes to create a better volunteer experience. This effort is the NextGen Financial System.

IMPROVED PROCESSES

The development of this new financial support system began in 2020. IEEE's current systems were approaching the end of their operational life. Additionally, IEEE's financial operations had grown in scale and complexity, and the current systems could not provide the level of timeliness, detail, and flexibility that volunteers expected. The systems required volunteers and staff to create manual workarounds to provide the data they needed to gain the necessary insight into IEEE's business activities. This was not ideal.

IEEE NextGen Financial System

NextGen Financials Cloud
This improved financial process saves time while providing greater visibility in real time. This streamlined approach for financial reporting makes day-to-day activities easier for volunteers, with dashboards to review your financials and with more details. It's the one source that you can go to, rather than dealing with emails, phone calls, and waiting on others.

NextGen Banking
This replaces Concentration Banking/CBRS and provides a streamlined approach with a one-stop resource for your global banking needs. Its integrated self-service options provide greater flexibility and ease-of-use.

NextGen Expense Reimbursement
This efficient expense-reporting process offers a fast, easy, efficient, and automated reimbursement experience for IEEE volunteers. It is the new name for IEEE's volunteer expense reimbursement tool, Concur.

NextGen Contracts
IEEE has moved from a manual contract-review process to an automated process. Users can view a dashboard that shows the status of the contract, versus looking for an email or notes from a phone conversation. Everything is at your fingertips, with contract life-cycle visibility and the ability for real-time collaboration.

In May we rolled out NextGen Financials. This cloud-based management system supports comprehensive project-based financials and provides support for automating contracts and purchase orders as well as tracking and reporting costs and expenses. It enables both volunteer leaders and staff to better manage their budgets and track spending across the organization, where everything from expense reporting to end-to-end contract management is online and cost accounting is clear.

The system is available for those who are authorized to process financials and contracts, including IEEE Technical Activities society and council leadership; geographic unit treasurers at the region, council, section, and chapter levels; conference organizers; and IEEE Standards Association officers.

IEEE understands this is a change for our volunteers and it will take time to adapt to the new platform. Training and educational resources have been made available throughout the transition period. For more information, please visit the NextGen website.

As a strong investment in IEEE's future, NextGen upgrades our financial systems and advances the way we manage our business activities. By streamlining and simplifying existing processes with NextGen, we have become more nimble as an organization.

With greater visibility and governance over IEEE processes, we can make quicker, more informed decisions. And we are better positioned to manage day-to-day activities with a greater focus on the mission of IEEE.

Thank you for your continued support. Please share your thoughts with me at president@ieee.org.

The Conversation (1)
Ashok Deobhakta 09 Oct, 2021
SM

Very nice initiatives for IEEE!

Get unlimited IEEE Spectrum access

Become an IEEE member and get exclusive access to more stories and resources, including our vast article archive and full PDF downloads
Get access to unlimited IEEE Spectrum content
Network with other technology professionals
Establish a professional profile
Create a group to share and collaborate on projects
Discover IEEE events and activities
Join and participate in discussions

What the Well-Dressed Spacecraft Will Be Wearing

Spacecraft wrapped in sensor-rich electronic textiles could double as scientific instruments

12 min read
Left, a white woven piece of fabric with three thin vertical dark lines on a blue background. Right, a dark-haired woman holds a small blue square in her hands with a piece of the same fabric inside.

MIT's Juliana Cherston [right] holds a sensored Beta-cloth swatch like the one that will fly on board the International Space Station in 2022. At left, this swatch has three black fiber sensors woven into the material.

Bob O'Connor

This coming February, the Cygnus NG-17 spacecraft will launch from NASA Wallops, in Virginia, on a routine resupply mission to the International Space Station. Amid the many tonnes of standard crew supplies, spacewalk equipment, computer hardware, and research experiments will be one unusual package: a pair of electronic textile swatches embedded with impact and vibration sensors. Soon after the spacecraft's arrival at the ISS, a robotic arm will mount the samples onto the exterior of Alpha Space's Materials ISS Experiment (MISSE) facility, and control-room operators back on Earth will feed power to the samples.

For the next six months, our team will conduct the first operational test of sensor-laden electronic fabrics in space, collecting data in real time as the sensors endure the harsh weather of low Earth orbit. We also hope that microscopic dust or debris, traveling at least an order of magnitude faster than sound, will strike the fabric and trigger the sensors.

Keep Reading ↓ Show less